Companies and businesses that use copiers or multifunction printers typically have some sort of maintenance agreement. With this agreement, a company, your maintenance service provider will provide you with a quote for keeping your machine working and for providing you the supplies you need including the labor. Understanding the inclusions and exclusions of such deals is important since they will not cover everything. Some of the supplies they may replenish are toner or ink, waste toner cartridges, paper feed tires, drums, and maintenance kits. Meanwhile, those that they may not cover are paper and staples. Knowing these things is important before signing the contract. Moreover, ask your copier lease deals provider if they also offer this kind of service. Copier Leasing Services is known for offering affordable maintenance deals.
There are specific supplies that may be replenished by your maintenance service provider. The first in the list is the toner that serves as the fuel that keeps your machine printing. In most cases, dealers will enable the machines to send an automated alert remotely from a data collection agent on their network. client s may receive the replacement toner before they even realized that the machine is already low on toner. Second, parts and supplies like developer units, drum units, feed tires, rollers, various electronic boards, fusers, and operation panels will be covered by the dealer. One benefit of having maintenance agreements is the less interruption to the production workflow it makes. Third, they would include labor and repair that will not require the clients to pay additional costs. The inclusion of this has been helpful to many since they do have to shell out additional payments. The mentioned supplementation of labor and supplies covered by maintenance agreements has been proven to decrease the delay in workflow production and increase the efficiency of employees.
Terms and conditions
Similar to any other contract, both parties need to agree here but the basic layout of maintenance agreements may be monthly, quarterly, or annually priced depending on the needs of the company. Consequently, this may be either separated or combined with a copier leasing agreement. Some predetermined inclusions of maintenance agreement may also be excluded depending on what would be agreed by both parties.
Risk of not having a maintenance agreement
Not having this kind of assurance will seem like you are uninsured for healthcare. It is okay not to have one unless you are sure that your copier will not breakdown. Truthfully speaking, machines may sometimes undergo downtime. That is why choosing an excellent and trusted brand is a must before acquiring a copier. In this case, maintenance agreements will help you avoid unexpected spendings by giving you protection throughout the validity of your deal. If the time will come that your machine breaks down, you do not have to be worried as this will be covered by your maintenance contract. Because of this assurance that they gave you, expected less downtime since your copier vendor will check on your device regularly to make sure everything is working perfectly. Not having this kind of assurance will lead to longer downtime and additional costing for its repair and maintenance. Moreover, supply replenishment will not be assured.
Getting a service or maintenance agreement is equally important as acquiring the most trusted copier. It will determine whether the increased efficiency and productivity promised by your copier will be carried out. It is best to consult first before agreeing to any contract. Copier Leasing Services offers both copier lease deals and service agreements. Getting the two from the same service provider may be beneficial for you since it will be less costly.